ITSC 2026
About
About ITSCOrganizers & SponsorsWelcome Message
Program
Key DatesSession Schedule
Speakers
Meet the Speakers
Side Events
Ground RunWonju Tours
Venue
VenueDirectionsGangwon TourismWonju Tourism
Community
NoticesFAQ
ITSC Partners
Global K-Convention
Register
Hosted & Organized by
Gangwon Tourism OrganizationGangwon Tourism OrganizationWonju CityWonju CityKorea Trail Sports Association (KTSA)Korea Trail Sports Association (KTSA)
Supported by
Korea Tourism OrganizationKorea Tourism OrganizationBLACKYAKBLACKYAK

© 2026 ITSC. All rights reserved.

Privacy Policy2026itsc@gmail.com
Privacy

Privacy Policy

Gangwon Tourism Organization (the "Organizer") operates the website of the 2026 International Trail Sports Conference (ITSC 2026) at https://itsc.global (the "Website"). In accordance with Article 30 of the Personal Information Protection Act of the Republic of Korea, the Organizer establishes and discloses this Privacy Policy to protect the personal information of data subjects and to handle related complaints promptly and smoothly.

This English version is provided for convenience. If there is any discrepancy, the Korean version prevails.

Effective date: October 12, 2026

Article 1. Purposes of Processing

The Organizer processes personal information for the following purposes. If a purpose changes, the Organizer will take the necessary measures, such as obtaining separate consent.

1. Registration: receiving applications, identity verification (registration lookup and cancellation requests), confirmation, approval and cancellation, and first-come capacity management

2. Event operation: participant lists, name badges, admission, seating and program headcounts, and guidance for international participants

3. Notices: registration confirmation and cancellation emails, and notices of schedule changes or urgent matters

4. Q&A board on the Website: receiving and answering questions, and password checks

5. (Only with optional consent) News about future conferences, trail races and training programs

Article 2. Personal Information Processed

1. Registration (required)

  • Applicant: nationality; name (Korean nationals) or first name and last name in English (other nationalities); mobile phone number (with country code); affiliation; email; preferred language; participant type; selected programs
  • Accompanying children (under 14): name or first and last name in English, nationality, date of birth, and whether the legal guardian (the applicant) has consented
  • Generated automatically: registration number, dates and status of application, approval and cancellation, consent records (terms version and time of consent), and records of notice emails sent

2. Q&A board: author name (nickname), password (stored with irreversible encryption), question content, and an encrypted value of the IP address (to prevent repeated password attempts)

3. Generated automatically while using the Website: server access logs such as access time, IP address and browser information

Article 3. Retention Period

The Organizer processes and retains personal information within the period required by law or consented to by the data subject.

1. Registration information: destroyed without delay after the event ends (November 8, 2026)

2. Q&A board information: destroyed when the post is deleted, or without delay after the event ends

3. Consent to receive event news (name, email and mobile number of those who opted in): until withdrawn, or 2 years from the date of consent

4. Server access logs: up to 3 months under the website hosting provider's retention policy

Article 4. Destruction

1. The Organizer destroys personal information without delay (within 5 days) once the retention period ends or the purpose has been achieved. Where other laws require retention, the information is stored separately.

2. Electronic files are deleted in a way that cannot be recovered, and paper documents are shredded or incinerated.

Article 5. Provision to Third Parties

The Organizer processes personal information only within the purposes in Article 1 and does not provide it to third parties except with the data subject's consent or where the law specifically allows. No personal information is currently provided to third parties.

Article 6. Entrustment of Processing

The Organizer entrusts the following processing work. Entrustment contracts set out the measures needed to keep personal information safe, and the Organizer supervises the entrusted parties.

  • TrailService: operation and maintenance of the Website and registration system (technical support)
  • Supabase Inc.: database storage (location: Republic of Korea, AWS Seoul region)
  • Vercel Inc.: website hosting and server operation (location: Republic of Korea, Seoul region)
  • AC PM LLC (Postmark): sending registration confirmation and cancellation emails

If the entrusted work or the entrusted parties change, the Organizer will announce it through this Privacy Policy.

Article 7. Transfer of Personal Information Overseas

The Organizer transfers personal information overseas as follows to send notice emails.

  • Recipient: AC PM LLC (Postmark) / Contact: privacy@activecampaign.com
  • Country: United States
  • Time and method: transmitted over the network each time a notice email is sent
  • Items: name (or first and last name in English), email, last 4 digits of the mobile number, registration number, participant type and programs, and registration status
  • Purpose and retention: sending notice emails; delivery records are kept under the recipient's retention policy (up to 45 days)
  • How to refuse and its effect: if you do not want your information transferred overseas, please contact us below. In that case you will not receive notice emails, and you can check your registration through the registration lookup on the Website.

Article 8. Rights of Data Subjects and Legal Guardians

1. Data subjects may at any time request access to, correction or deletion of, or suspension of processing of their personal information, or withdraw consent.

2. Requests can be made by email or other means to the Privacy Officer below, and the Organizer will act without delay.

3. Personal information of children under 14 is processed with the consent of their legal guardian, who may exercise the above rights on the child's behalf.

4. If you exercise your rights through a representative, a power of attorney must be submitted.

Article 9. Security Measures

1. Mobile phone numbers and email addresses are stored encrypted, and Q&A passwords are stored with irreversible encryption.

2. Administrator screens that handle personal information are restricted to authorized staff who must log in.

3. All communication between the Website and its servers is encrypted (HTTPS).

4. The number of staff handling personal information is kept to a minimum, and they are trained.

Article 10. Cookies and Similar Technologies

1. The Website uses only cookies and browser storage needed to provide the service, such as keeping your language setting and administrator logins. It does not use cookies for analytics or advertising.

2. You can refuse cookies in your browser settings; some features, such as keeping your language setting, may then be limited.

Article 11. Privacy Officer

The Organizer has designated the following Privacy Officer to oversee personal information processing and to handle complaints and remedies.

  • Privacy Officer: 이창희 (Gangwon Tourism Organization)
  • Contact: 2026itsc@trailservice.net

Article 12. Remedies

Data subjects may apply for dispute resolution or consultation with the following Korean institutions:

  • Personal Information Dispute Mediation Committee: +82 1833-6972 (www.kopico.go.kr)
  • Personal Information Infringement Report Center: 118 (privacy.kisa.or.kr)
  • Supreme Prosecutors' Office: 1301 (www.spo.go.kr)
  • Korean National Police Agency: 182 (ecrm.police.go.kr)

Article 13. Changes to this Privacy Policy

This Privacy Policy applies from the effective date. Any additions, deletions or changes will be announced on the Website at least 7 days before they take effect.